Project Status Reporting

This document outlines the process and format for reporting on project status to internal and external stakeholders.

Internal Reporting

Frequency: Weekly.
Audience: Internal project team and management.
Channel: A summary posted in the project’s Slack channel every Friday.
Content:
- Progress this week:
  - A brief summary of what was accomplished.
  - A list of completed tasks (with links to the task management tool).
- Plan for next week:
  - A high-level overview of the goals for the next sprint/week.
- Blockers:
  - Any issues that are impeding progress, with a clear owner for resolving them.
- Key Metrics:
  - Burndown chart (if applicable).
  - Team velocity.

Frequency: Weekly, or as defined in the Statement of Work (SOW).
Audience: Client stakeholders.
Channel: Email or a shared document (e.g., Google Doc, Confluence page).
Content:
- Overall Project Health: A high-level summary using a RAG (Red, Amber, Green) status.
  - Green: The project is on track.
  - Amber: There are some risks or minor delays, but they are manageable.
  - Red: The project is at risk of significant delays or failure.
- What We Achieved This Week:
  - A non-technical summary of the progress made.
  - A link to the demo/staging environment where the client can see the latest updates.
- What We’re Working on Next:
  - A clear overview of the priorities for the next week/sprint.
- Risks & Issues:
  - Any potential risks or issues that the client should be aware of.
  - Proposed solutions or mitigation strategies.
- Budget & Timeline:
  - A summary of the budget spent to date vs. the total budget.
  - An update on the project timeline and expected completion date.
- Action Items:
  - Any actions or decisions required from the client.

For urgent issues or significant updates, do not wait for the weekly report. Communicate immediately through the appropriate channels (e.g., Slack for internal, email for client).